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School Management

HR and Payroll Services for Schools and Academies

What do we offer?

HR Officer


We offer a range of HR services for schools and academies tailored specifically to the needs of your school namely:  
• A commissioned Consultancy and Administrative service for your business
• Unlimited access to telephone/email and onsite visits
• An HR and payroll team with extensive experience and knowledge in Education
• An efficient and responsive service to Headteachers and school leaders
• Communications and briefings on new legislation/employment law and specialist education topics
• A bespoke payroll reporting service for schools/Academies
• On line DBS checks available providing a quick and efficient online checking service.
• An end to end HR & Payroll Service using our fully integrated system - Midland HR
• No hidden costs

Services can be purchased for a fixed fee either individually or as a full package.  

HR Consultancy and Administration Services

Schools have access to highly experienced HR Consultants, available to work closely with Headteachers, Principals, Managers and Governors on a wide range of complex HR issues and dedicated HR Advisers to support your Business Managers with general employee relation queries.

Subscribing schools have access to an HR website / portal for regular updates, easy to access policies and procedures and guidance on employment and education legislation.

HR Consultancy support includes: 

• Strategic and practical advice on all HR issues
• Comprehensive support in carrying out workplace investigations
• Advice at staffing hearings
• Change management and organisational development
• Support in managing performance, conduct and attendance issues
• Assistance in all TUPE transfers and post transfer agreements
• Support in conflict resolution
• Model policies and procedures ensuring compliance with current legislation
• Bespoke training for staff and governors, HR newsletters and scheduled briefings covering relevant education and employment legislation.
• An opportunity for an annual appraisal of your HR and people management requirements.

HR Administration service includes:

• Day to day operational HR Administration support to deliver effective transactional services from pre-employment through to termination
• Maintenance of employee records and production of reports from our HR system
• Advice on employment terms and conditions for all school/Academy employees
• Teachers Pension scheme support, administration and completion of all annual returns
• Bespoke HR training either one to one personal support or group training at regular HR forum
• Support and guidance on apprenticeships in schools
• Advice relating to new starters, pre-employment checks and Single Central Record
• Support with Headteacher recruitment (small additional charge)

Support for Academies:

As well as offering a comprehensive package to maintained schools we are able to support Academies in meeting the specific challenges and opportunities that they face. Continuing changes in employment law will have a significant impact on the contractual rights and conditions of staff and we can help Academies to ensure that their HR and payroll policies and practices continue to comply with legal frameworks.

School feedback: ‘As ever, your support is high quality and much appreciated’

Payroll Services 

Our comprehensive service offers you: 

• A fully managed payroll service, calculating Gross Pay through to Net Pay, based upon information provided by Schools and Academies
• Supply of payroll  preview reports in a timely manner summarising the monthly total cost of payroll, providing an  opportunity to make  adjustments  before the payroll is finalised
• The completion of necessary documentation to comply with requirements outlined by Teachers and Local Government Pension schemes
• End to end Payroll service
• The maintenance of pay records and associated data, in order to pay employees accurately on time and comply with statutory requirements.
• Provision of relevant financial monitoring data on payroll required by Head Teachers and Governors managing their own budgets
• Liaison with various government departments, where necessary to keep abreast of current legislation, including real time processing and Auto-enrolment
• Third Party Payment administration for HMRC, Pensions and other deduction schemes
• The provision of P60’s and P11d’s to employees as appropriate

Bespoke services may be available on request – we can offer support with ad hoc projects and also offer a range of additional services we can provide to schools and academies.  Please visit HR Optional Services for Schools and Academies for further details and charges.  

Why choose us?

We are experienced and qualified HR and Payroll professionals with a great local knowledge and understanding of both maintained schools and Academies.  We have developed good relationships with Headteachers and Governors and promote a positive employee relations culture in Swindon. 

School feedback: ‘Thank you for your ongoing professional help and support’ 


What is provided free? 

We will undertake the statutory HR responsibilities of the Local Authority in respect of LA Maintained schools.

What is chargeable?

All other services are chargeable to all schools and academies.

How the service can be provided/length of agreement

Contracts will run from 1 April 2020 to 31 March 2021, however we can offer alternative arrangements to suit the needs of your school or academy.  


Contact Point

Debra Jefferies, Senior HR Consultant 
Telephone:   01793 464877 or 07818 510522



Charges will be calculated based on numbers of staff at 1 April 2020.